EntityScanAI: 50-State Entity Verification in One API Integration

The Challenge

EntityScanAI provides fraud prevention and business verification services to lenders, fintech platforms, and compliance teams across multiple industries. As a B2B platform, their customers expect comprehensive, real-time entity status checks for US corporations and LLCs across all 50 states—delivered through a single API.

Before Cobalt, EntityScanAI faced a critical infrastructure challenge: building and maintaining direct integrations with 50+ state Secretary of State databases would require significant engineering resources and ongoing maintenance. Each state has different data formats, website structures, and update frequencies. Some states charge per-lookup fees, others require manual navigation, and a few (like Delaware) operate on delayed request systems.

The manual approach wasn't scalable:

• 6-12 months estimated build time to integrate all 50 states in-house
• Ongoing maintenance burden as state websites change formats or access requirements
• No guaranteed uptime if state websites experience downtime
• Delayed market entry while engineering resources built out infrastructure

EntityScanAI needed a partner who could provide reliable, real-time entity status data across all US states via API—so their team could focus on their core product, not state website maintenance.

"We were looking for a partner to provide entity status checks for US corporations and LLCs across the US states via an API. Cobalt Intelligence provided exactly what we needed."

— Gary J. Highland, Founder & CEO, EntityScanAI

The Solution

EntityScanAI evaluated building in-house, using secondary data aggregators (Dun & Bradstreet, LexisNexis), and direct API providers. They chose Cobalt because of its primary source data (live from state websites), comprehensive 50-state + D.C. coverage, and developer-friendly API documentation.

In 2025, EntityScanAI integrated Cobalt's Entity Search API into their fraud prevention platform. The implementation included:

• Single API endpoint for all 50 states + District of Columbia (no state-by-state integration)
• Real-time entity status (active, inactive, dissolved, suspended) with normalized data across states
• Timestamped screenshots as audit trails for EntityScanAI's customers
• Developer-friendly documentation with clear code examples and sandbox environment
• Responsive support team for technical questions during integration

From kickoff to full deployment took 3 weeks. EntityScanAI's engineering team integrated the API without requiring Cobalt's professional services—the documentation and sandbox environment provided everything needed for self-service integration.

"Cobalt has been very easy to work with and provides prompt answers whenever we need assistance. They are a pleasure to do business with!"

— Gary J. Highland, Founder & CEO, EntityScanAI

The Results

Since implementing Cobalt, EntityScanAI has delivered comprehensive 50-state entity verification to their customers without the engineering burden of maintaining state integrations in-house.

Key outcomes:

• 6-12 months saved on in-house development vs building state integrations
• Zero maintenance overhead for state website changes or access requirement updates
• Faster time-to-market for EntityScanAI's fraud prevention features
• Primary source data advantage over competitors using secondary databases
• Scalable infrastructure supporting EntityScanAI's growing customer base

Developer experience benefits:

• 3-week integration timeline (vs 6-12 months for in-house build)
• Single API contract (vs 50+ state agreements and fee structures)
• Consistent data format across all states (no custom parsing per state)
• Reliable uptime even when individual state websites are down
• Responsive support for technical questions and edge cases

EntityScanAI's customers (lenders, fintechs, compliance teams) now receive comprehensive entity verification through EntityScanAI's platform, powered by Cobalt's 50-state coverage—without EntityScanAI needing to build or maintain the underlying infrastructure.

See the full comparison metrics below.

Key Takeaways

• Build vs buy: API partnerships win: EntityScanAI saved 6-12 months and redirected engineering resources to core product instead of state website maintenance.
• Primary source data matters for B2B platforms: EntityScanAI's customers (lenders, fintechs) trust real-time SOS data over secondary aggregators—Cobalt's primary source model became a competitive advantage.
• Developer experience drives fast integration: Clear documentation, sandbox environment, and responsive support enabled 3-week self-service integration without professional services.

What's next: EntityScanAI continues to expand their fraud prevention platform, exploring additional Cobalt products like UCC Filing Data and Registered Agent validation to enhance their offering.

Need reliable 50-state entity verification for your platform? Book a demo with Cobalt Intelligence